IAF Privacy Policy

IAF operates www.iaf.nu (the “website”). This page informs the user of IAF’s policies regarding the collection, use and disclosure of personal data IAF receives from users of the website and newsletter.

IAF is committed to safeguarding the privacy of personal information, and to complying with the General Data Protection Regulation (Regulation (EU) 2016/679) (‘GDPR’).

IAF collects information from individual website users for purposes of improving the website. By using the website, the user agrees to the collection and use of information in accordance with this policy.

Use of the IAF website and Cookies

IAF uses cookies on the user’s device(s) for the website and online newsletter, to collect data.
Cookies are small text files or graphic files which are stored on the user’s computer when the IAF website is opened. They allow IAF to analyse how the website is performing.

IAF will seek the user’s consent before the use of any cookies. The user will still be able to access IAF services even if the use of certain cookies is refused; however, this may impact the user experience with the website. The user can withdraw consent at any time.

The table below explains the cookies IAF uses and why:

Please note that the IAF site does not support “Do Not Track” browser settings and does not currently participate in any “Do Not Track” frameworks that would allow IAF to respond to signals or other mechanisms from users regarding the collection of personal or non-personally identifiable information.

IAF General Privacy Principles

1. IAF will only collect and use information where IAF has lawful grounds and legitimate business reasons to do so.
2. IAF will be transparent in its dealings and will tell the user about how IAF will collect and use personal information.
3. IAF will update its records when a user informs IAF that details have changed.
4. IAF will periodically review and assess the quality of its information.
5. IAF will implement and adhere to information retention policies relating to user information and ensure that it is securely disposed of at the end of the appropriate retention period.
6. IAF will observe the rights granted to users under applicable privacy and data protection laws, and ensure that queries relating to privacy issues are promptly and transparently dealt with.
7. IAF will ensure it has appropriate physical and technological security measures to protect user information regardless of where it’s held.
8. IAF will ensure that vendors have appropriate security measures in place and IAF will contractually require them to comply with these Privacy Principles when any processes are outsourced.
9. IAF will not sell user data to third parties who may wish to use it for their own purposes.

Information IAF collects

If the user is an IAF member, certain information will have been provided to IAF for posting on the IAF website (e.g. a contact name for the organization, and physical address of the organization). IAF will only use the information for legitimate business purposes. Where the user provides information about others (for example, work colleagues or contractors) the user must ensure that consent is obtained or he/she is otherwise entitled to provide this information to IAF.

IAF uses Mailchimp, a third-party email marketing solution, to manage IAF Outlook. If the user has subscribed, IAF will ask for consent. The IAF database is held by Mailchimp and subject to its privacy policies. IAF will request the user’s name and email address. The user may log-in, unsubscribe or amend his/her details at any time.

If the user is an IAF business contact, applicant for a job, or contractor and has provided IAF with personal details or a CV, IAF will store these details in the IAF system, which will be available only to IAF or its contractors for legitimate business purposes.

Changes to this privacy policy

This Privacy Policy is effective as of 20 November 2020 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

Privacy Rights

The User’s data rights are listed below:

• the right of access – the user has the right to receive a copy of the personal data IAF holds about him/her.
• the right to rectification – if the user thinks any of the personal data IAF holds is inaccurate, he/she may ask IAF to correct it. The user should contact IAF and include their name, address and/or email address.
• the right to erasure or right to be forgotten – the user may ask IAF to delete data if he/she thinks that IAF no longer has a lawful basis for holding onto it, or to withdraw consent to IAF use.
• the right to restriction of processing – in limited circumstances the user may be able to require IAF to restrict processing of personal data.
• the right to data portability – the user may be entitled to have the personal data provided to IAF sent electronically to provide it to another organisation.
• the right to object.

Any questions about privacy at IAF, requests for changes or objections to the personal data held by IAF should be sent via our contact page.

Links to other sites

The IAF website contains links to various external organisations. When the user links to another site, the privacy policy of the new site is applicable.

Security

IAF makes every reasonable effort to prevent unauthorized access to personal information and any loss, misuse, disclosure or modification of personal information.

The security of users’ personal information is important to IAF. While IAF strives to use commercially acceptable means to protect personal information, IAF cannot guarantee its security.

Liability

IAF disclaims any liability for any damages, costs or expenses users may directly or indirectly incur in connection with the website.

This liability disclaimer:

• also applies to legal errors and/or to any possible non-compliance with the provisions of the law. Users bear the entire responsibility for the use of the information contained in the IAF website and the risks associated therewith.
• includes Internet malfunctions of any kind (e.g. loss of data, viruses, harmful elements) as well as misuse by a third party (consulting data, copying, etc).

Although the website has been developed in good faith and with all necessary care, no warranty is given as to the completeness or accuracy of the information it contains.

Links to other websites are provided for easy reference only. IAF does not endorse third-party references, and does not guarantee the reliability and accuracy of some of these sources. IAF has not checked and does not guarantee the quality, safety, reliability, and suitability of these sites to users.

Contact IAF

Questions about this Privacy Policy should be sent using the Contact Us page.